Emails are one of the most prolific mean of communication and exchanging messages in the recent times. But it also has its added benefits. Emails are used as one of the most trusted and cost-effective means of data backups by individual users and business entities alike. However, the rising traffic in business email messages has also speared the need for email archive to be created.
While emails facilitate the backup process, email archiveÂ helps in easy restoration of the data as they are more accessible, organized and manageable. Storing important and confidential business data as email archive in remote locations has also favored the cost effectiveness of the process, besides ensuring its privacy, data integrity and compliance. An electronic archiveÂ also ensures that the data stored is password protected and secure; and can only be retrieved by the authorized personnel.
Email archive in most cases is managed by an integrated hardware and software solution. Its function involves automatic storing and indexing of all E-mail messages in real-time while making them accessible for search and restoration by authorized users. The advantage of email archive also extends to threat protection from spware, adware, malware and viruses also.
Email archive also calls for data security and restricting email threats. This is mostly done with the aid of MS Windows software that has facilities like anti-virus, content filtering, anti-phishing, anti-spam, etc. Since, emails are now application for litigation settlement in a court of law, they have become all the more crucial and email archiving can go a long way in offering targeting solutions to any impending problems.
Amongst the many benefits of email archive, a few of them are enough to estimate the exhibit the advantages of opting for one. It not only helps you abide by the legal regulations, but also facilitates load reductions from the mail server permanently. Besides that, it gives you the easy data backup and consolidationÂ of dispersed emails; other than reduction of memory requirements.
Some email archives are adapted to copy and store every message from your email server, even if the user deletes it – something that many offices and businesses install, to keep an eye on unscrupulous â€˜high risk factor’ mails which might be deleted. Some email archive are so formatted that they do not change the original Email message. This system acts a successful deterrent to several competitive product sources that re-format database messages, alter message text or add metadata – including information like email creation date, file owner name and routing details.
The most cost effective reason for email backups and email archive is that you need not invest in any hardware or software. The only thing you need to do is, sincerely look out for a reliable solution provider who can offer you email archive and all the necessary support at affordable rates. A good email archiving solutions provider will not only facilitate easy data restoration but also offer related online support so that you can rely on them for all your backup needs and concentrate primarily on doing business.