Email archiving can be called the next generation of Email backups. Considered to be one of the most sure shot ways to online data backup; they are also the least complicated and most cost-effective than any other methods of data backup. Email tape backups are not only the favorite of individual users; business houses represent a major chunk of the Email traffic.
According to the latest IDC estimate, a total number of 22-billion messages per day have been communicated as individual-to-individual business E-mail messages in the year 2006. And the figures are expected to touch the 27-billion messages mark by 2011. This statistics is enough to sketch the challenges to be faced in the days to come because of the saturation in Email traffic. Experts have thereby, indicated at email archiving to be the solution for this high growth rate industry.
One of the major challenges undertaken through email archiving besides ensuring adequate storage facility; is the compliance of E-mail traffic with government, various industries and corporate regulations. Research indicates that, as the volume of Email traffic increases, so also are increasing the size of the individual E-mails.
While data backup through emails ensures that important data is transmitted safe and protected against data loss; email archiving ensures that the data is not only stored well and organized, but also can be access and restored as and when needed. The importance of email archiving cannot be ignored, as they constitute a key part of litigation, and is considered valid in the court of law.
However, there are certain rules that have to be followed to make email archiving compliant to corporate and government rules and regulations. This includes
- Originality of E-mail: E-mail must be maintained in its original form. No alteration or deletion can be made.
- Security of E-mail: Information security, including unauthorized access to E-mail and physical damage has to be maintained against all odds.
The advantage of email archiving is that, it allows you to automatically store and secure your important files as scheduled to a remote server located, which is password protected and non-accessible to others. With the increase of Email traffic, there has been a growing demand for email archiving as companies are considering adopting it due to its better operational efficiencies, cost effectiveness and security. This has not only helped improve the technical output of the companies, but also helped them secure a competitive leap amongst its contemporaries.
Email archiving solutions are applicable for small, medium and large businesses. However, while choosing a solutions provider for email archiving, emphasis is given on affordability and cost effectiveness; high-performance level and better storage technology. Another highly appreciating benefit of email archiving is that, it highly reduces the Email storage cost in case of large files since it provides both compression and storage.
Moreover, besides all the data integrity, confidentiality and data retrieval guarantee that email archiving pledges, it also offers value added solutions like scanning your emails for viruses, spyware and other malware threats before data restoration.